Conference Call
7 p.m., Tuesday, April 28, 2009
Present: Karen Monsen, Wayne Monsen, Tom Rice, John Bottger, Barb Bottger, Ted Young, Peter Spink, Karla Miller, Linda Bosma
1. Meeting called to order by Karen.
2. Minutes from the inaugural board meeting were approved (Karla) and 2nd (John B.).
3. Agenda: Add to July agenda – Set target date for fall trail clearing.
Reports:
1. Incorporation status - We are incorporated! Thanks Wayne and Linda! Wayne will mail the paper copies of incorporation (bylaws, articles of incorporation, certificate of incorporation, EIN number). Ted will scan EIN document and email it to board members. BCT was used as the official address for the BTA. Original documents will be kept in a 3-ring binder in the possession of the board secretary.
1a. Nonprofit status – Includes a 30-page application with financial plan for the next 3 years, balance sheet, letters stating purpose and need for nonprofit status. We have 27 months from the month of incorporation to get nonprofit status. Once achieved, the date will be retroactive to the date of incorporation. Linda will help Wayne in working towards the nonprofit status. The board agreed that this is a priority.
Tom mentioned the BTA to Ann McKenzie and she might be interested. She is an attorney living on the North Shore and is a member of the North Star Ski Touring Club. Barb and John Bottger will contact Ann about legal work on nonprofit application.
2. Bank Account – Karla reported that Grand Marais State Bank offers a nonprofit checking account with a $500 minimum plus an annual charge. The North Shore Credit Union offers the same at no charge. John and Barb Bottger will contact Mike LaVigne of GMSB about adjusting the charges. Motion made that the four officers of the board (Karen M., Linda B., Karla M., Barb B.) should be given authority to sign, motion passed. NOTE: Correction to Bylaws 11.2 a. For any amount of $200.00 or “more” (delete “less). Karla will prepare procedures for reimbursement for the July meeting. Only one signature will be needed.
3. Meeting with Forest Service – Report received. Ted will distribute the Memorandum of Understanding when it is received from the USFS. New route for the west end will be laid out this summer using a GPS. The $750 amount budgeted for each trail was a general comment and Ted thinks it could be used for the bridge. An adult crew from the MCC will be going out to do work this year.
4a. Profit and Loss – Ted explained errors and will make corrections which will be submitted along with the minutes. Need incorporation and post box expenses for the year. John reminds us that a financial report is a picture in time. The second financial is a budget which includes estimated expenses for the year.
4b. Review of 2008-09 – Lots of skiers because there was great snow everywhere. Ted calculates that 20% do not fill out permits.
5. Projects for 2009-10 - Bridge work will depend on weather. Trail widening is dependent on grants and work crews. Regular maintenance must be done. Reroute of west end will start with a layout this summer and will probably take 3-4 years to complete. Tall Pine resurfacing is grant dependent as well.
6. Committee Appointments -
Finance – Jim M., John B, Karla, Ted
Membership – Linda B., Peter S., Barb B.
Web Page – Tom R., Karla, Barb B.
Nonprofit Committee – Wayne M., Linda B.
Each committee will prepare a written report to be submitted to Karen one week before the July meeting.
Membership– a couple people have asked Ted about contributing money and he is wondering if a letter could simply be sent out to solicit for membership. Letter should be coordinated with nonprofit status. Ted will work closely with nonprofit committee.
Web Page - Domain name recommendation is banadad.org. This is a priorty. John Bottger will pay for the registration and domain fees.
7. Next meeting – Thursday, July 30, 2009
8. Annual Banadad Meeting & North Stars Ski Touring Meeting - Possible dates are Thursday, Oct. 22 - Sunday, Oct. 25. The Banadad Annual Meeting would be Saturday, Oct. 24.
9. Any other business – Tom requests transmission of documents as .pdf or .doc as others could carry viruses.
10. Meeting was adjourned.
Respectfully submitted,
Barb Bottger
Secretary
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