Banadad Trail Association's Annual Meeting- October 24, 2009

October 24, 2009, 5:00 p.m.

Poplar Creek Guesthouse B & B

Present: Linda Bosma, Barb Bottger, John Bottger, Pete Harris, Karla Miller, Jim Morrison, Tom Rice, Anne Rykken, Peter Spink, Ted Young, Lee Wenzel, Tom McCann of USFS, Maggie Barnard of CCEVB

1. Meeting called to order by vice-chair Linda Bosma. Linda welcomed all present.

2. Minutes. Barb presented the minutes of the founding meeting. John moved and Pete seconded a motion to accept minutes as read. Motion passed.

3. Treasurer’s Report. Karla presented the report. She reminds all to keep receipts for expenses, even if it is being donated, and forward to Karla. Financial procedures must be established. Karla will work with Barb on procedures and file sharing of records. A reconciled statement shall be verified quarterly by the president. Budget 2009-10 was presented. Budget includes line item for the carbon neutral trail award. Ted uses a calculation to figure the number of trees to plant to sequester the carbon emissions by motors, etc. The deficit budget is to be covered by BCT. Ted reported that this proposed budget shows the lowest deficit on record. BCT will charge an association fee for yurt guests. This is included in the income. John moved and Anne seconded a motion to approve the budget. Motion passed.

4. New Board Member. Board president Karen Monson appoints Kristine Matter as a board member to fill out the term of Mel Peterson.

5. Committee and Task Force Reports:

Bylaws and Nonprofit Status – Linda Bosma. By-laws were adopted in February. Work on the application for nonprofit status continues.

Membership – Barb Bottger. November will be Membership Month. Ted’s mailing list will be used. The BTA will have a table at the Midwest Mountaineering Expo the weekend before Thanksgiving. Membership forms were passed out to those present. The membership committee is considering adding a lifetime membership, as well as a premium for charter members. Anne suggested a larger non-business opportunity. Lee suggested we consider long term memberships with the goal of eventually setting up an endowment. The committee will discuss and make a decision on levels and will work with Anne on formatting. Any hard copy formatting must coordinate with the web design. Barb asked for volunteers to work the table at the Midwest Mountaineering.

Website – Ted Young. Ted worked with John Ludwig, longtime designer for BCT. It looks great! Anne Rykken volunteered to be the site blogmaster. Tom Rice agreed to be the site administrator and would do content changes, not design or structure changes which would be done by John Ludwig. Hope to eventually get a message board up and running in the future. Anne suggested that anyone who skis the Banadad to post on Skinny Ski website as well.

6. Trail Report. We have approved a contract with BCT for the regular maintenance and grooming of the trail. Ted presented the trail report which follows these minutes. The re-route of the west end is proceeding and will take about 2 years to complete. The route will go near a lake (Tripp Lake) and wetlands which will require setbacks and federal permits. Ted thinks we should get a site we are comfortable with and then approach the landowner. Ted has 50# of non-invasive seed that will be planted on Tall Pines Trail.

7. New Business:

Volks Ski Fest 400 – Maggie Barnard. January 23, 2010 is the kick-off day of a week-long festival. This is to simply be a great day of skiing and to get skiers out on all kilometers of the trails. volkskifest.com will register teams. Can we get Team Banadad together? Linda and Anne will talk further about recruiting folks to ski on that day.

8. Other Business:

Linda expressed thanks on behalf of the BTA to all those who have helped with maintenance.

9. John moved to adjourn and it passed!

A potluck dinner was enjoyed by all.

Banadad Trail Work Plan

May 1, 2009 through April 30, 2010

Work completed as of October 23, 2009:

· West end of Banadad – Minnesota Conservation Corp (MCC_

Widened 4 remote interior miles cut-our many down trees

along 8 miles of the west end. –300 hours

BCT staff time assisting MCC 13 hours

· Moved Banadad Bridge beams to yurt

· Cut out large trees outside BWCA from Knapp Trail to BWCA a Meads Lake Portage and Knapp Trail

· Completed bulldozer work on Tall Pine Trail (DNR Infrastructure grant)

· East end parking area complete can accommodate 4-5 vehicles

· Information kiosk installed at east end trailhead. Still needs to be painted and information put up.

Anticipated Maintenance October 24 to April 30, 2010 (for estimated cost see budget)

Volunteer Crews with BCT staff support

10/22-25/09 NSSTC & others 10 people 200 hours of labor. BCT Staff time 20

hours BCT lodging for 10 people- West end trail head east -3 miles and Winchell Lake fire trail west-2 miles

11/6-8/09 Adventure Vacations 5 people 80 hours of labor BCT staff time 16 hours Widened from Meads Portage (going in by boat) to eastern Trailhead 4 ½ miles.

BCT Staff Crew

During November-complete opening of the trail with

snowmobiles during trail snow packing.

Regular storm/down tree clearing as need during snow season

Anticipate Grooming begins and trail Opening December 15 +/-, 2009 (for estimated cost see budget)

BCT grooming during season

Special Project

· Complete Bridge

· Complete Reroute at west end – ½ of proposed reroute has been identified.

· Interior widening- less then 1 ½ miles remaining to be widened

· Ground cover seeding of Tall Pines trail needs to be completed this fall (DNR infrastructure grant)