Banadad Trail Association Board Meeting
Phone Conference Call
Present: Linda Bosma, John Bottger, Chris Matter, Karla Miller, Wayne Monsen, Karen Monsen, Tom Rice, Peter Spink, Ted Young
1. The meeting was called to order by president Karen Monsen.
2. Board minutes from October 24, 2009 were reviewed. Corrections were noted for Monson to Monsen and Kristine to Christine. Linda moved for approval of the minutes, seconded by Karla. Motion passed.
3. Annual meeting minutes from October 24, 2009 were reviewed. A correction was noted for Kristine to Christine. The board determined the minutes would be presented to the total membership for approval at the next annual meeting.
4. Executive committee terms – The executive committee will meet to discuss terms for officers and present their recommendations at the next board meeting.
5. Treasurer’s report. – The report was reviewed. Karla will review reporting requirements. John moved for approval of the report, seconded by Linda. Motion passed.
6. Trail update – Ted reported 12” of new snow. The trail has not been groomed after the snow. Ted will attempt grooming on January 30, 2010.
7. Non profit status – A draft document has been prepared with the narrative description, activities, and location. Wayne stated the education portion was not completed. Ted will supply a copy of the Boundary Waters permit to Wayne. A link to the Forest Service was suggested. Ted will also supply rules given to maintenance crews. Some grant revisions are needed. Karla will supply financial data. There will be a meeting on February 19, 2010 with Wayne, Linda, and Ted to review the application. The application will need a legal review with a target date of mid March. The application fee will be $750. Linda moved to approve $750 for the application fee, seconded by Karen. Motion approved. Wayne will contact Ann McKinsey for legal services. If Ann isn’t available, Ted will contact Bill Hennesey.
8. Volks Ski – Ted reported 28 k were skied by 5 individuals.
9. Midwest Mountaineering Expo – Special congratulations were given to Peter, Anne, Ted, and Karla. It was noted that maps were in high demand.
10. Web site – Ted will have a new map developed for the web site.
11. DNR equipment grant – Ted reviewed the grant proposal to purchase a new snowmobile. The submission date is February 12, 2010. John moved to proceed with the grant request, seconded by Linda. Motion approved. Ted stated his fall back position was to purchase used equipment. Ted will write the grant request with a 50/50 match. Ted would obtain a loan for the match. The equipment would be owned by the BTA. Clarification of ownership was requested. Ted requested letters of support for the request. He noted emails were sufficient. John made a motion for Ted to email the grant request to board members for their approval prior to submission, seconded by Linda. Motion approved.
12. BTA brochure – The brochure will be revised. Ted will ask Anne to develop a skeletal map. The revised brochure will be emailed to board members for approval. Chris moved to approve the purchase of 500 brochures, seconded by John. Motion was approved.
13. Membership report – Karla will discuss a few adjustments with Barb. Ted estimated $1000 would be contributed from trail users who are not members. Ted will coordinate the funds transfer with Karla.
14. Conflict of interest forms – Barb will be asked to check the status of the forms for board members.
15. Next meeting – The next board meeting will be Tuesday April 27, 2010 at 7pm through a conference call. Linda requested that outreach efforts be discussed at that meeting.
16. Karen moved to adjourn, seconded by Karla. Motion approved.
